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RULES
OF THE BALINESE CAT SOCIETY SECTION
I - NAME, DEFINITIONS AND OBJECTS 1 The
Society shall be called the Balinese Cat Society. 2 The
Society's financial year is the period between 1st January and the next succeeding 31st December. 3 The
objects of the Society shall be: i) To promote the pure breeding of Balinese
cats in accordance with the Society's current breeding policy. ii) To give advice and assistance on all
matters relating to Balinese cats. iii) To draw up standards (of points) for
Balinese cats for submission to GCCF through the Balinese Breed Advisory
Committee. iv) To represent
members' interests on GCCF. v) To encourage the care and protection of
cats generally. SECTION
II - MEMBERSHIP 4 The Society
shall consist of members, junior members, emeritus members and life members
shall be persons elected as such in accordance with these Rules. 5 i) Candidates for membership of the Society
shall supply such personal details as are required for record purposes and must
either: a) Be
sponsored by at least two members OR b) Provide proof of bona fides to the
satisfaction of the Committee. ii) Emeritus membership may be granted at an
Annual General Meeting with the approval of the majority of the members present
and voting. Emeritus members shall have full voting rights and other rights of
ordinary members but shall have their subscriptions waived. iii) Life membership shall be available for
existing members of at least one year's standing at a fee agreed by the Annual
General Meeting. 6 Members
shall be elected by ballot of the Committee and on election shall be deemed to
be bound by these Rules. 7 On
election, members shall at once become liable to pay the entrance fee and first
annual subscription as provided in Rules 35 and 36 and shall not be entitled to
any of the privileges of membership until these payments have been made. SECTION
III - OFFICIALS 8 A
President and Vice-President may be nominated by the Committee and elected
annually at the Annual General Meeting and will be eligible for re-election
indefinitely. The offices of President and Vice-President are honorary and no
duties are imposed upon them apart from sympathy with the objects of the
Society. 9 The
Committee shall consist of ten members of the Society, all of whom shall have
been Society members for at least one year and from whom the Chairman, Vice
Chairman, Honorary Secretary and Honorary Treasurer shall be elected according
to Rules 10 and 11. No more than two Committee Members may simultaneously serve
on the Committee of any particular Balinese Breed Club. Committee members serve
for three years and shall be eligible for re-election. Election to be by ballot at each Annual
General Meeting. 10 i) All officers should preferably be serving
members of the Committee of at least one year. No husband and wife shall serve
as officers during the same period. ii) The Chairman and Vice-Chairman shall be
elected by the Committee at their first meeting following each Annual General
Meeting. iii) The Chairman and Vice-Chairman may each hold
office for a period of up to three years and shall not then be eligible for
election to the same office until after the lapse of at least one society year
but they will automatically be accepted as a candidate for election as a
committee member, if so willing. 11 The
Secretary and Treasurer shall be appointed by the Committee annually and,
together with the Chairman and Vice-Chairman, shall be ex-officio members of
any sub-committee or working party which may be appointed. SECTION
IV - COMMITTEE AND DELEGATES 12 Delegates
to the Governing Council of the Cat Fancy shall be members of the Committee and
shall be elected by ballot at the Annual General Meeting and shall hold office
during the immediate succeeding official year of the Governing Council. They
shall be eligible for re-election in successive years except as provided in
Rule 14. In the event of a vacancy arising between Annual General Meetings of
the Society, such vacancy shall be filled by an appointment made by the
Committee. 13 Notice of a
Committee Meeting with an Agenda and Minutes of the previous meeting, stating
the date, time and place of the meeting, shall be sent to each member so as to
be received by the member not less than fourteen days before the date on which
the meeting is due to begin. 14 Any member
of the Committee who fails, without reason considered sufficient by the
Committee, to attend at least half of the meetings called during any Society
year shall cease to be a member of the Committee and shall not then be eligible
for immediate re-election. He shall be informed of the decision of the
Committee by the Secretary. Delegates who fail without reason to attend at
least half of the meetings of the Governing Council during their term of office
shall not be eligible for immediate re-election. 15 The
Committee shall have power to co-opt not more than two additional members for
any specific purpose and to appoint sub-committees or working parties to advise upon particular matters. Members of sub-committees or
working parties need not be members of the Committee except in so far as Rule
11 applies. 16 In the
event of a vacancy arising, the Committee may appoint a substitute who shall
serve out the full term of the appointment. 17 The Committee
shall meet not fewer than three times in any Society year and at any such
meeting four members present shall form a quorum. 18 The
Committee shall present an annual report and a statement of accounts to the
Annual General Meeting. 19 Save as
otherwise provided in these Rules, the Committee shall have power to regulate
its own procedure. SECTION
V - THE HONORARY SECRETARY 20 The
Secretary shall: i) Conduct the correspondence of the Society. ii) Enter name, style and address of each
member and honorary member in the Society records, together with such other
details as may be from time to time required and make such necessary
corrections as come to his notice. iii) Give notice in writing, not later than the date
required in these Rules, to all members of any meeting which the said members
may be qualified to attend. iv) Keep minutes of all meetings and submit the
same for ratification at the next succeeding appropriate meeting, or (if so
required by the Committee) cause such minutes to be duplicated and distributed
to all members concerned prior to the next succeeding meeting. v) Render to the Committee an annual report on
Society activities, action taken, etc and any other reports as required by the
Committee. vi) Carry out any
other duties as required by these Rules or by the Committee and ensure, so far
as is possible, that the provisions of these Rules are carried out. SECTION
VI - THE HONORARY TREASURER 21 The
Treasurer shall: i) Hold in suitable bank and/or investment
accounts or in cash all monies received by him on behalf of the Society. ii) Defray from the funds of the Society
expenses incurred by the Committee or by any sub-committee or working party
appointed by the Committee in accordance with Rule 15, or by an official in the
discharge of his duties under these Rules, except that expenditure of any
single item in excess of fifty pounds requires the authorisation of the
Secretary or Chairman and notification to the Committee at their next meeting. iii) Render annually to the Committee a statement
of accounts examined by a suitable independent person, showing details of
income and expenditure and the financial position of the Society at the end of
the immediate preceding financial year, together with a statement of the
condition and value of the Society property, including all cups, trophies, etc,
owned or in the possession of the Society. iv) Supply each
newly elected member with a notice of his election, together with a copy of
these Rules. SECTION
VII - GENERAL MEETINGS 22 The Annual
General Meeting shall be held not later than 30th April in each calendar year. 23 i) The Committee shall have the power to
summon a special general meeting at any time. ii) A special general meeting must be summoned
within one calendar month of the receipt by the Secretary of a requisition
signed by not fewer than ten members and specifying exactly the business for
which such meeting is required. 24 The
business to be transacted at a general meeting shall be specified on the agenda
and no other business shall be transacted, except that at an Annual General
Meeting the Chairman may, at his discretion, permit the discussion of other
matters and accept motions (and amendments thereto) concerning them. 25 i) At the
commencement of a general meeting, the quorum shall consist of the number of
Committee members plus one. ii) The Committee Chairman shall chair any
general meetings. 26 Notice of a
general meeting with an agenda of the business to be transacted at the meeting
and stating the date, time and place of the meeting, shall be sent to each
member so as to be received by the member in the ordinary course of postal
service not less than fourteen days before the date on which the meeting is due
to begin. The business of a general meeting shall be declared null and void if
it can be shown that through default of the Committee or an official due
notification failed to reach not fewer than twenty members at or near the
proper time. 27 The
business of the Annual General Meeting shall include: a) i) Presentation of the annual report and
statement of accounts as required by Rule 18. ii) Election of officials, Committee members
and delegates (see Rules 8, 9, 10, 12 and 28). iii) Consideration of resolutions sponsored by
the Committee or by not fewer than two (proposer and seconder) members. iv) Any other
business admitted by the Chairman under Rule 24. b) The following business may be transacted
only at an Annual General Meeting: i) Alteration of these Rules (see Rules 45,
46 and 47). ii) Election of officials, Committee members
and delegates, iii) Receipt of the annual report and statement
of accounts (see Rule 18). SECTION
VIII - NOMINATIONS AND VOTING 28 i) Nominations of candidates for election as
Society officials, delegates and other members of the Committee, together with
the written consent of the nominees, shall be submitted to the Secretary not
later than 31st January each year and must be sponsored by not fewer than two
members. If insufficient nominations are received to require a vote, the
Chairman may, at his discretion, request additional nominations from the floor. ii) A list of nominees, together with the names
of their sponsors, shall be distributed to members with the notice convening
the Annual General Meeting. 29 i) Each member, provided only that his annual
subscription is not in arrears, shall have the right to record one vote on any
question at any meeting which he is entitled to attend and is in fact attended
by him and he shall also have a similar vote in any ballot for the election of
officials, delegates and Committee members. ii) Each member shall be similarly entitled to
one vote in any postal ballot or referendum which may be held. iii) In any ballot for the election of officials,
delegates or Committee members, a member may record his vote by post upon
complying with the conditions set out in Rule 29(i). iv) There shall be
no voting by proxy. 30 Members
unable to attend an Annual General Meeting may make written application to the
Secretary for a postal ballot form. Such forms duly completed and accompanied
by an attached and signed declaration that the member will not exercise his
vote at the meeting concerned, must be returned to the Scrutineer at least
three clear days before the meeting is due to begin. All ballot forms shall be
retained for a period of one calendar month after the announcement of the result. 31 All
questions shall be decided by a single majority vote, except where otherwise
specifically required by these Rules. 32 In the
event of a tie in voting, the Chairman at any meeting may exercise a casting
vote additional to his own vote. 33 By order of
the Committee a question of especial importance may be decided by referendum. The
Secretary shall then send to each member a voting paper setting out the matter
to be decided which, in order to qualify as a vote, must be properly completed,
signed by the member and returned to the Secretary not later than the time
stated on the voting paper. No decision shall be made on any question put to a
referendum unless there is a majority of at least two thirds of the votes
properly cast and in the absence of such majority the question shall be
referred back to the Committee, which shall then take any necessary action. All
voting papers shall be retained for a period of one calendar month after the
announcement of the result of a referendum. SECTION
IX - DUTIES OF MEMBERS AND ANNUAL SUBSCRIPTION 34 Every
member shall strive to promote the objects of the Society (see Rule 3) and
shall bring to the notice of the Committee any matters contrary to those
objects of which he becomes aware. Any such matters must be sent in writing to
the Secretary, who shall include it in the Agenda of the next following meeting
of the Committee, or if the circumstances warrant such action, call a special
meeting of the Committee. 35 Every
member (except emeritus members) shall pay an annual subscription as agreed by
Annual General Meeting, in addition new members shall
each pay an entrance fee as agreed by Annual General Meeting. Annual
subscriptions become due on the first day of January each year. 36 The entrance
fee and first annual subscription of a new member shall become due on election,
except for new members elected at the last meeting of the club's financial year
in any year that first payment shall be accepted as the annual subscription for
the following year. 37 No members
shall be entitled to compete for any prize or trophy offered to Society
members, or to enjoy any privilege of membership until his subscription for the
current year has been paid, except that for all purposes it shall be conceded that
subscriptions paid during January in any year shall be operative for the
purpose of the Rule as though they had been paid on 1st January as required by
Rule 35. 38 i) Any member whose subscription for the
current year remains unpaid on 1st September shall be reminded in writing, by
the Treasurer. Membership shall lapse if subscription remains unpaid at the
commencement of the Annual General Meeting. ii) Lapsed members may either seek re-election,
or may, at the discretion of the Committee, be reinstated. 39 Any person
who for any reason ceases to be a member of the Society shall have no further
claim upon it and no fees, subscriptions or other monies, or any part of them,
paid by him to the Society, shall be returnable. SECTION
X - DISCIPLINE 40 Any member
who may be suspended under the disciplinary code of the Governing Council of
the Cat Fancy shall cease to be a member but may seek re-election (as provided
in Section II of these Rules except that the Committee may waive the entrance
fee) after the expiry of the period of suspension. 41 A person
may be expelled from membership who shall be found by the Committee on Enquiry
to have acted in opposition to or in contravention of the objects of the
Society or in breach of its Rules. 42 i) The Committee shall have the right to warn
or suspend from Society membership, either temporarily or permanently, any
member convicted in a court of law of ill-treating or neglecting an animal, as
well as any person whom it may hold to be guilty of gross misconduct connected
with the keeping, exhibiting or judging of cats or who may have brought the
name of the Society into disrepute. ii) It shall be discreditable conduct to export
or seek to import a female cat which is, or may be, pregnant. 43 Any person
accused under Rules 41 and 42 shall have the right to appear before the
Committee to be represented to call witnesses and, in the event of a
suspension, to appeal to the Governing Council of the Cat Fancy. 44 Any person
who informs the Committee of any matter resulting in a charge being made shall
do so in writing to the Secretary and must be personally present at the Enquiry
or Meeting and unless such person is so present the Charge shall be dismissed. Any
such person who, in the absence of special reason accepted by the Committee,
shall not be present at the Appeal Meeting shall be personally liable for the
cost of calling the Meeting. SECTION
XI - ALTERATION OF RULES, AMALGAMATION, WINDING UP 45 These Rules
for the government of the Society shall be operative with effect from 1st
August 1982 and shall supersede all previous accepted Rules and Amendments
thereto and may be themselves altered, deleted or added to only at an Annual
General Meeting. Provided only that the officials, delegates
and Committee members in office on 25th October 1981 shall continue in office
as though they had been elected or appointed under these Rules. 46 Any
proposed alteration, deletion or addition to these Rules must be sponsored by
the Committee or by not fewer than two members and must be submitted to the
Secretary in writing not later than 31st January and will be considered at the next
Annual General Meeting. Any such
alterations, deletions or additions shall require a majority of two thirds of
those members present and voting and shall become effective on the first day of
January next ensuing. 47 Proposals
for alterations, deletions and additions to these Rules in accordance with Rule
46 shall be included in the Agenda of the Annual General Meeting at which they
are to be considered and should be given early publicity if possible. 48 The Society
may be wound up or amalgamated with another club, association or society only
be resolution passed by a two thirds majority of those present and voting at a
General Meeting of the Society. 49 In the
event of winding up, the Society's property and assets shall be disposed of in
the manner ordered by a General Meeting, or in the absence of such orders
disposal of the property and assets shall be determined by the Committee,
except that gifts of trophies, etc, received by the Society prior to 25th
October 1981 shall be restored to the donors (or their heirs) in so far as such
donors are discoverable by reasonable enquiry within six months after the date
of winding up. 50 In the
event of amalgamation with another body, the terms of such amalgamation shall
be negotiated by the Committee but shall be subject to ratification by the
Society in General Meeting assembled. SECTION
XII - MISCELLANEOUS 51 The Society
accounts shall be examined by a suitable, independent person. 52 The
Committee shall keep constantly under review the standard of points for
Balinese cats. 53 The
Committee shall compile and maintain a Stud Register for Balinese Cats which
may be printed and published at their discretion. 54 The Society
agrees to abide by the relevant clauses in the Constitution and Rules of the
Governing Council of the Cat Fancy. SECTION
XIII - JUNIOR MEMBERS 55 Juniors
under the age of 16 may join the Society as Junior
members and shall be elected in accordance with the procedure described in
these Rules for full members. 56 Membership
shall cover year including 16th birthday, ie: year end 31st December, member born 1st January remains junior for that year. Upon
attaining full membership no further entry fee shall be required. 57 Junior
members shall not be eligible for Committee, nor shall they be entitled to
vote, or to nominate candidates for Committee or to official positions. 58 Junior
members shall be entitled to all printed matter, circulars and invitations sent
to full members and shall be entitled to compete for Society cups and trophies.
Winners of cups and trophies will require the signed guarantee of parent or
guardian that they will ensure that said cup(s) will be returned when called
for and in a clean and good order. SECTION
XIV - CUPS AND TROPHIES 59 Cups and
trophies which are offered for competition at the various Cat Shows each year,
at the discretion of the Committee, will be offered so far as is possible, in
accordance with the Committee's understanding of the expressed or implied
wishes of donors. 60 i) All cups and trophies are confined to
fully paid up members and exhibits must be first prize winners unless the terms
of cup/trophy indicate otherwise. ii) All cups and trophies are perpetual unless
otherwise stated. iii) Junior members will only be eligible to
receive cups and trophies if a parent or guardian of that child is a full
Member of the Society who will undertake the responsibility for the return of
the cups and trophies in good condition or their replacement. SECTION
XV – Membership of the GCCF 61 The GCCF
shall have disciplinary powers under its Bye-Laws and Rules over the Society
and its members. 62 No delegate
or committee member of the Society may without the prior consent of the GCCF be
an officer or committee member of any unaffiliated organisation whose
activities include the registration and/or licensing or holding of shows for
pedigree cats. NOTE: The
masculine gender includes the feminine and the singular number includes the
plural and vice versa. Effective 1st January
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